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The Platform

Every Module Your Vessel Needs. Included.

No tiered products. No per-module pricing. YMS360 gives every vessel access to every tool — from planned maintenance to purchasing, compliance to crew management.

Planned Maintenance Inventory & Spares Crew & Guest Management Compliance & Certificates Equipment Database Running Logs Defect & Snag Tracking Purchasing & Procurement Scheduling Documentation Libraries ISM & ISPS Forms 360° Dashboard
Module

360° Dashboard

Your command center. The YMS360 dashboard provides a real-time operational overview across every department and module. Outstanding tasks, expiring certificates, inventory alerts, equipment status, crew compliance — everything at a glance.

  • Real-time task and project status across all departments
  • Certificate and compliance expiry warnings
  • Inventory alerts and reorder notifications
  • Equipment health monitoring
  • Crew hours of rest compliance tracking
  • Customizable widgets and department views
Module

Planned Maintenance

The heart of YMS360. Schedule, assign, track and verify every maintenance task across every department. Color-coded priority flags, photo documentation, step-by-step procedures linked to OEM manuals, and full audit trails for class and flag state compliance.

  • Schedule recurring and one-time maintenance tasks
  • Assign tasks to specific crew with notifications
  • Link OEM documentation and step-by-step procedures
  • Photo documentation for before/after verification
  • Color-coded priority and overdue flagging
  • Full audit trail for ISM and class compliance
  • Works offline — complete tasks in the engine room without connectivity
Module

Equipment Database

A complete digital twin of every asset onboard. From main engines to galley appliances — track make, model, serial numbers, running hours, location, maintenance history, linked spare parts, and supplier information.

  • Complete asset register with full specifications
  • Running hours tracking with automated alerts
  • Maintenance and repair history per asset
  • Linked spare parts and reorder levels
  • Supplier and warranty information
  • QR code and barcode support for quick access
Module

Inventory & Spares

The most efficient inventory system available for yachts. Department-specific forms, barcode and label scanning, location tracking, reorder alerts, and full integration with purchasing.

  • Department-specific inventory forms (engineering, deck, interior, galley)
  • Barcode scanning and label printing
  • Location-based tracking (locker, shelf, compartment)
  • Automated reorder alerts at minimum stock levels
  • Integration with purchasing for seamless PO creation
  • Full audit trail for accountability
Module

Crew & Guest Management

From onboarding to compliance, manage every aspect of your team. Certificates, training records, hours of rest, seaman's books, passports, safe manning documents, and STCW compliance. Plus guest preferences, documentation, and manifests.

  • Crew onboarding workflow with document collection
  • Certificate and license tracking with expiry alerts
  • Hours of rest/work compliance monitoring
  • Safe manning and crew manifests
  • Guest preference profiles and visiting history
  • STCW and MLC compliance tools
Module

Scheduling

Build and manage recurring maintenance schedules with ease. Equipment inspections, safety drills, certificate renewals, routine checks — all with rich step-by-step descriptions and direct links to OEM documentation.

  • Recurring task scheduling by hours, calendar, or condition
  • Linked to equipment database for automated triggers
  • Step-by-step procedure descriptions with media attachments
  • OEM documentation access directly from schedule
  • Drill and inspection scheduling with compliance tracking
  • Calendar views by department, equipment, or crew member
Module

Purchasing & Procurement

Create purchase orders directly from inventory alerts, manage suppliers, track deliveries, and receive directly into inventory with scanning and labeling. Full budget tracking and approval workflows.

  • Purchase order creation from inventory alerts
  • Supplier management with preferred vendor lists
  • Multi-supplier quote comparison
  • Budget tracking by department and category
  • Approval workflows for financial control
  • Receive directly into inventory with barcode scanning
Module

Running Logs

Digital logs for every department. Engineer's daily and running logs, deck logs, interior logs, guest logs, and more. Fully customizable templates and integration with onboard systems.

  • Engineer's daily log and running log
  • Deck, interior, and guest department logs
  • Customizable log templates per vessel
  • Auto-population from monitoring systems
  • Digital signatures and verification
  • Historical data trending and analysis
Module

Compliance & Certificates

Never miss a certificate renewal or compliance deadline. Track every flag state requirement, class society certificate, and regulatory obligation. Automated alerts well in advance of expiry dates.

  • Flag state and class certificate tracking
  • Automated expiry alerts (30, 60, 90 day warnings)
  • Document storage linked to certificates
  • Survey and inspection scheduling
  • Audit-ready compliance reports
  • Multi-jurisdiction regulatory tracking
Module

Documentation Libraries

Organized digital libraries for every document type. Vessel reference manuals, safety documentation, build and refit photo records, OEM manuals — all linked to relevant equipment, tasks, and compliance records.

  • Vessel reference document library
  • Safety and compliance document management
  • Build and refit photo documentation
  • Direct linking to equipment and maintenance records
  • Version control and document history
  • Access control by role and department
Module

ISM & ISPS Forms

Maintain, control, and manage your safety management system documentation. Use any format you prefer — PDF, Excel, Word — with full workflow for authoring, reviewing, and publishing.

  • Author, review, publish workflow
  • Support for PDF, Excel, Word and all common formats
  • Permits to work management
  • Safety report templates and custom forms
  • Drill records and scheduling
  • Non-conformity tracking and corrective actions
Module

Defect & Snag Tracking

Capture, track, and resolve every defect and snag with a structured workflow. Photo documentation, priority assignment, department routing, progress tracking, and complete resolution audit trails.

  • Quick capture with photo documentation
  • Priority classification and department assignment
  • Workflow status tracking (open → in progress → resolved)
  • Linked to equipment and maintenance records
  • Yard/refit project integration
  • Complete audit trail for every action
And So Much More

A Platform That Grows With You

YMS360 is continuously evolving. Beyond the core modules, the platform offers integration capabilities, API access, custom reporting tools, and a development roadmap driven by the real-world needs of captains, engineers, and management companies worldwide.

Integration Ready

Connect with onboard monitoring systems, accounting software, and third-party tools through our robust API.

Custom Reporting

Build reports tailored to your vessel, fleet, or management company — exportable in any format you need.

Offline Capable

Full functionality without connectivity. Sync automatically when back online — critical for at-sea operations.

Continuous Evolution

Regular updates and new features driven by real feedback from captains, engineers, and fleet managers.

Ready to Take Control of Your Vessel Operations?

See how YMS360 streamlines maintenance, compliance, and crew management for the world's finest yachts.

Request a Demo +1.206.453.6120